We are pleased to welcome you to the Budapest University of Technology and Economics (BME) for the Spring semester of the 2025/2026 academic year.

This newsletter covers the most important aspects of the semester registration and enrolment process at BME. If you have any questions, please email us at kth-info@bme.hu.

All the key information on the training programs, academic administration and university services can be found under Academic Information 2025/2026. 

Login in Neptun 

Changing personal Data

Academic Coordinator

Semester registration

Enrolment step by step

Personal enrolment in the Academic Services Centre - ASC

Late arrival

Late online enrolment

Deferment of enrolment

Withdrawal of Enrolment

Subject and Course Registration

The most important periods and deadlines

Equal opportunities support

Student status certificate

Student ID card

Subject accreditation

Login to Neptun

Neptun is BME's academic platform, where you can find all the information relating to your studies. Click on the UK flag before logging in.

• FOR NEW STUDENTS:
• Your login name is your Neptun code, that you received in an email titled ‘BME - Welcome letter and Letter of Acceptance (2025/26/2 – 2026 February)’.
• Your initial password includes your birthdate in the following format: NeYYYYMMDD. It is recommended to change this password.
• This password must be changed upon first entry.
• FOR RETURNING BME STUDENTS:
• Your login name and password remain the same as before. After logging in, make sure to select the correct training program in the top left corner using the 'Training' button.
• If you received a new Neptun code in the email ‘BME - Welcome letter and Letter of Acceptance (2025/26/2 – 2026 February)’, please inform us via the ’E999 Request for a purpose not specified in any other requests’.

In both of the above cases; if you have forgotten your password, click on the 'Forgot Password' button. After entering your login name, a password reset email will be sent to your default Neptun email address. If you continue to have login problems, you can request a password reset in person at the ASC - Academic Services Centre (formerly CAO - Central Academic Office) during office hours or by contacting us at kth-info@bme.hu.

Changing personal data

Before starting the enrolment process for the new training program, please check and update your personal data in Neptun under 'My data ➥ Personal information' if necessary.

Here is a guide on how to do it: ‘Guide to changing personal data, addresses, passport number,etc’.

Please note that you cannot update all your personal data. If you find any issue, simply download and print the enrolment form as it is. Your academic coordinator will update the necessary information after the personal enrolment based on your submitted documents.

To avoid any problems with scholarship payments or refunds, it is strongly recommended that you add your bank account details as soon as you can. Students can add Hungarian bank account numbers in Neptun under 'Neptun ➥ Finances ➥ Settings'. If you have an international bank account, you must submit a '112 Request for International Bank Account Registration' to register it.

ACADEMIC coordinator

You have an academic coordinator who manages your requests and academic matters during your studies. You can find their name in Neptun under ’Studies ➥ Training data’, and their contact details on the ASC website.

Semester REGISTRATION

Set your academic status to ’ACTIVE’ for the 2025/26/2 semester as soon as possible. Your tuition fee (if applicable) will be charged in Neptun once you have activated your semester. You can pay the fee online by card. You can request for a tuition fee certificate, which serves as a receipt, upon payment, through a ’027 request form’ in Neptun.

IMPORTANT: Your registration for the 2025/26/2 spring semester is invalid until you have completed the enrolment authentication/personal enrolment in Hungary. Please make sure that you complete the whole enrolment process by 12.02.2026 at the latest.

For students of the Faculty of Economic and Social Sciences: You can only register for an active semester in Neptun if you submit the '700_BME GTK Work and Fire Safety Training' request in Neptun under Administration ➥ Requests ➥ Available request forms. If you encounter any problems, please email iso@gtk.bme.hu.

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Enrolment step by step

1. Check your personal details in Neptun and update them, if necessary.
2. Set your student status active or passive for the 2025/26/2 semester.
3. Download the ‘Enrolment form’ from Neptun: ’Information ➥ General forms’.
• if you are a tuition fee paying student, download the Study Contract for Students’ from ’Information ➥ General forms’
• if you are a scholarship holder, download the Scholarship Agreement from ’Studies ➥ Official notes
4. Print two copies of the ‘Enrolment form’ and ‘Study Contract for Students’/Scholarship Agreement. Sign all copies with your own handwritten signature in blue ink.
5. Submit the ’100 Enrolment’ form in Neptun: ’Administration ➥ Request’.
   When submitting the form, choose the option ’by personal attendance’ for mode of enrolment. Please attach the following mandatory documents:
• scanned passport (or identity card for students from the EU)
• ‘Enrolment form’ with your own handwritten signature in blue ink
• Tuition fee paying students: ‘Study Contract for Students’ with your own handwritten signature in blue ink
• Scholarship holders: ’Letter of Award’ issued by Tempus/Hungary Helps
6. After submitting the ‘100 Enrolment’ form (from 12.01.2026) in Neptun, attend the Registration Day or visit the ASC in person during office hours for the in-person enrolment. Bring the following mandatory documents:
• Your passport;
• 2 copies of the ‘Enrolment form’ signed with your own handwritten signature in blue ink
• your original school credentials (secondary school diploma, BSc degree, etc.) AND an official English translation if the original document is NOT in English;
• Tuition fee paying students: 2 copies of the signed ‘Study Contract for Students’ signed with your own handwritten signature in blue ink
• Scholarship holders: 2 copies of the Scholarship Agreement signed with your own handwritten signature in blue ink. (A Neptun message will be sent to you separately later to inform you about the 'Scholarship Agreement'.)
• MSc students: your original English language certificate AND an official English translation if the original document is NOT in English.

Please submit the ’100 Enrolment’ form (after 12.01.2026) in Neptun as soon as possible, but no later than 12 February 2026.

IN person ENROLMENT IN THE Academic Services Centre ASC

During registration week (9-12 February 2026), the ASC will organize a Registration day on 12 February 2026, where you can meet the International Mentor Team (IMT) and complete the in-person enrolment process. More details will be available later.

The in-person enrolment takes place at the Academic Services Centre in the Main Hall of Building R during opening hours, if you were unable to attend the Registration Day.

Please note that the enrolment process involves two steps: an online registration, which includes submitting the ‘100 Enrolment’ form (from 12.01.2026) in Neptun, and a personal registration at the ASC. You must complete both parts to become a BME student.

Late Arrival

You do not have to withdraw from your studies if you do not arrive in Hungary by 12 February 2026. However, you must submit the '022 Request for Preferential Course Schedule' form through Neptun to receive a late arrival permission. Your request will be assessed by the Faculty Studies Committee. All Faculties have agreed that this kind of permission can be granted with the deadline of 27 February at the latest. In exceptional circumstances, Faculty Study Committees may allow a later deadline (The latest possible deadline is 13 March). However, failing to submit the request may result in you being refused permission to start your studies and asked to leave.

The following deadlines are usually applied:

• BSc programs: 27 February
• MSc programs: 6 March
• Preliminary program: 13 March

But in all cases, your ’100 Enrolment’ form must be submitted by 12 February 2026 at the latest.

If you arrive after 12 February and have not requested permission for a late arrival via the '022 Request for Preferential Study Schedule' form in Neptun, you must pay an additional fee of 5.500 HUF.

IMPORTANT: Please remember to complete your online tasks before travelling (active status, online enrolment, subject/course registration etc.), in accordance with the deadlines mentioned.

Late online enrolment

You must submit your '100 Enrolment' form in Neptun before 23:59 (Hungarian time) on 12 February 2026. If you submit the form after this deadline, a late fee of 5.500 HUF will be charged once your status has been activated. You can only set an active status until 1 March 2026. From this date onwards, you can only set a passive status. Please note that you must complete the entire enrolment process (online and in-person), even if your status is passive.

Deferment of enrolment

If you are unable to start your studies in the 2025/26/2 semester, you can defer (postpone) your enrolment to the next admission period based on this year's admissions decision, without having to reapply. According to the BME Code of Studies, this option is only available to international students.

If you wish to defer (postpone) your enrolment as a tuition fee-paying student, you must submit the ’004 Request for deferment for new students’ form in Neptun between 12 January and 30 March 2026. 

You can find the list of training programs here.

Please note that if you request deferment (postponement), BME must refund your paid tuition fees. You can find all the necessary details about the refund process here.

Please note that you can only request deferment once!

Withdrawal of enrolment

If you wish to withdraw your enrolment after being admitted to a training program at BME, please submit the ’034 Resignation from enrolment opportunity’ request in Neptun between 12 January and 14 March 2026.

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Subject and course registration

After activating your status, you can register for subjects in Neptun under ’Subjects ➥ Register for subjects’. Pre-registration will be open between 05.02.2026 and 08.02.2026.

Please find the ‘Guide to registering for subjects’: here

(Neptun ➥ Information ➥ Periods)

 
The most important periods and deadlines

(Neptun ➥ Information ➥ Periods)

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Equal OPPORTUNITIES SUPPORT

If you had special educational needs at secondary school, you may be eligible for academic support and certain free services at the university. However, these are not automatic and are subject to registration.

You can find out how to register here.

Students with special educational needs are also eligible to apply for a place in one of the university dormitories. If you have any questions, please contact the Equal Opportunities Coordinator at eselyegyenloseg@m365.bme.hu.

Contact details of faculty-level students’ union

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Student status certificate

Student status certificates for the 2025/26/2 semester can be requested from 16.02.2026. You can request a certificate in person during office hours at the ASC (formerly CAO) or online via the ’027 Request for a certificate’ form in Neptun.

Please note that a student status certificate can only be issued once you have registered your student status for the semester and, if you are a freshman, completed the enrolment process.

Student ID card

Please find the information here.

Subject accreditation

You have the right to have subjects completed at another university or training program accredited at BME. Please follow the guide on the ’E024 Request for subject accreditation request’: here

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We wish you success in your university studies at BME! 

BME Academic Services Centre