PRACTICAL INFORMATION FOR EXCHANGE STUDENTS - FALL 2025

Acceptance Letter
Neptun
Neptun guide
Orientation
IT Issues
Learning Agreement
Enrolment
Online Enrolment
Personal Enrolment
Course Registration
Add and Drop Courses During the Semester
Arrival Certificate
Temporary Student ID
The Last Day of Your Stay
Transcript of Records and Departure Certificate
Finances
Academic Calendar
Rules and Regulations
Course Offer Fall 2025
Faculty coordinators
Contact

ACCEPTANCE LETTER

Please check your email regularly in June 2025 as you receive information about the acceptance letter via email by 30 June 2025.

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NEPTUN

Neptun is BME's academic platform. Click on the UK flag before logging in. It is important that you check it regularly. You must register for the courses and you will get regular messages through this platform. The access details will be sent to you in the same letter as the acceptance letter information.

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Neptun Guide

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Orientation

The ESN mentors of BME guide you during the Orientation Week / 1 – 4 September 2025.

The Erasmus Student Network is one of the biggest student associations in Europe.

You will get more information on the orientation in August 2025.

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IT Issues

If you experience any issues with university platforms, such as Microsoft 365 email, the eduID login process, or Wi-Fi, please check the availability of the relevant department.

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Learning Agreement (Applicable to Students from the EU)

First make sure that it is signed by your home university and you.

Make sure that all the subjects have a proper code.

Note that all subject codes start with BME.

There are two ways to have your LA signed by BME.

1. You can submit it in OLA if your uni is part of the Erasmus Without Papers program.

You will get the digital signature via OLA.

2. You can submit it in a “027 Request for a certificate” form via Neptun.

Type of certificate: “Erasmus+ Learning Agreement”.

The signed LA will be sent to you via Neptun.

You can contact the faculty's Erasmus coordinator if you have any questions or doubts about the subjects.

Once the course registration period is over, you can add and drop courses using a “018 Request to register for subjects / to drop subjects” Neptun request.

If you submit the LA, and then there is a change in your Neptun courses, you must fill out Table A2 of the LA and go through the whole signing process again.

Make sure that by the end of the semester the subjects on your Learning Agreement matches the subjects in Neptun 100%.

You can check the Fall 2025 course offer here.

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ENROLMENT

Online enrolment period: 1 June – 4 September 2025

You must submit the "100 Enrolment" request form in Neptun.

Personal enrolment: 1 September 2025

Both online and personal registration are mandatory.

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online ENROLMENT

Online registration steps

Enter Neptun

Click on the UK flag before logging in!

Activate the 2025 Fall semester: Administration - Enrollment/Registration - click on the plus sign at the end of the line – Enroll – choose: Active (International program)

Download the enrolment form: Information - General forms – Enrolment form – click on the plus sign at the end of the line - print it - sign it in blue ink – scan it

Administration – Requests - Available request forms - "100 Enrolment"

Form of sponsorship: Other or Self supporting student (if you pay for your stay)

Mode of enrolment: By personal attendance

Attach

your signed Enrolment form

your ID or passport copy

study contract (only if you pay for your studies)

In addition to the online enrolment, you must register in-person.

Very important: You must complete the online registration by midnight (Hungarian time) on 4 September 2025!

You must pay 5.500 HUF (15 EUR) if you submit the "100 Enrolment" form after 4 September.

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Personal ENROLMENT

date: 1 September 2025, Monday

time: to be announced

place: BME, building E, first floor, lecture hall B

address: 1111 Budapest, Egry József street 1.

Please check the Campus map.

Bring the followings:

two (2) copies of the printed enrollment form signed in blue ink

your ID card or passport

study contract (only if you pay for your studies)

If you cannot make it on 1 September do the followings.

If you arrive between 2-4 September no Neptun form submission is needed.

If you arrive after 4 September submit a “022 Request for Preferential Course Schedule” form via Neptun.

In both cases visit us in the office hours upon arrival.

Address: https://kth.bme.hu/en/about-central-academic-office/contact-information/

Office hours: https://kth.bme.hu/en/opening-hours/

Bring the followings:

two (2) copies of the printed enrolment form signed in blue ink

your ID card or passport

study contract (only if you pay for your studies)

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COURSE REGISTRATION

You can (and must) register online from anywhere.

We recommend using a laptop or PC instead of your mobile phone.

We use the 0-24 time format in Hungary. This is important for deadlines.

Preliminary course registration and drop-off period: 27 August, 18:00 (Hungarian time) - 31 August, 11:59 (Hungarian time)

Final course registration and drop-off period: 1 September, 18:00 (Hungarian time) - 4 September, 23:59 (Hungarian time)

There is a short break between the two periods during which you are not be able to enrol/drop subjects. Do not worry, just wait patiently for the start of the second period.

Steps

Enter Neptun

Click on the UK flag before logging in!

Activate the 2025 Fall semester (if you haven’t done it yet): Administration - Enrollment/Registration - click on the plus sign at the end of the line of the 2025/26/1 semester – Register – choose: Active (International program) - save

Course registration: Subjects - Register for subject

1. Terms: 2025/26/1

2. Subject type: Subjects from curriculum

3. Curriculums: All

4. Subject group: All

5. Language: English

6. Period start: blank

7. Period end: blank

8. Click on List subjects

Upper right-hand corner: change page size to 500

You can put the subjects in any order by clicking on the word “Subject name” or “Subject code”.

Click on the name of the subject.

Choose from the English courses, not the Hungarians.

Check the schedule under “Class schedule info.” (note that the abbreviations of the days are in Hungarian, so here are the meanings: H = Monday, K = Tuesday, SZE = Wednesday, CS = Thursday, P = Friday) (Some departments have not uploaded the schedule yet, therefore please check Neptun regularly.)

Tick the box at the end of the course line – click save

How to drop a course: Subjects – Registered subjects – Click on the name of the subject – tick the course you want to drop – choose: drop subject

Based on availability, you can add and drop courses free of charge during the course registration period.

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Add and Drop Courses During the Semester

Once the course registration period is over, you can add and drop courses using a “018 Request to register for subjects / to drop subjects” Neptun request.

Submitting the request does not guarantee that the faculty will accept it, especially after the first few weeks of the semester.

The faculty has the right to charge the late add or drop of a subject. The fee is 5.500 HUF per course, not per subject. One subject can have one, two or sometimes three courses.

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ARRIVAL CERTIFICATE

There are two ways to get this document.

a) Submit a “027 Request for a certificate” form via Neptun.

Type of certificate: “Certificate of Arrival/Attendance/Stay”

You can attach the form of your home university or we will give you our form if there is no attachment.

You will get the certificate via Neptun.

b) Visit us in person in the office hours and we sign the document you bring or give you our form.

The date of your arrival is the day of your personal enrolment.

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TEMPORARY STUDENT ID

As an exchange student you cannot get an actual student card, but we can give you a student ID certificate that is valid for 60 days. Once it expired, you must ask for a new one.

Submit a “066 Request for student ID certificate” form through Neptun.

The submission opens on 8 September 2025.

You will get a Neptun notification when the document is ready, possibly within a week of submission.

You visit us in the office hours and we give you the paper.

IMPORTANT: You can use a student pass on the public transport only with a valid student ID certificate!

Nothing else is accepted by the public transport company and the fine is very high if you use the services without a valid student ID certificate. Be careful!

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THE LAST DAY OF YOUR STAY

The estimated end date of your stay as an exchange student is 30 January 2026, but this may change according to the following.

1. If all your courses have a "mid-term mark" as a requirement, the last day of your stay will be 29 December 2025.

2. If you have at least one course with an "Exam" requirement, the last day of your stay will be the date of the last exam you attended plus 3 working days.

3. Even if you have the last exam between 27-30 January, the last day of your stay will be 30 January 2026.

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TRANSCRIPT OF RECORDS AND DEPARTURE CERTIFICATE

You can get the Transcript of Records and the Confirmation of Your Stay ONLY IF all the followings are fulfilled.

You must submit the final Learning Agreement signed by all parties through a 040 Neptun request after 22 December 2026.

The subjects in the LA must 100% match the subjects in Neptun.

Once the Learning Agreement is accepted, you can do the followings, but not before.

You can ask for the Transcript and the Confirmation Letter via a 027 Neptun form BUT ONLY IF

all your grades are registered in Neptun

you do not have any debts towards the university

You will get the certificates via Neptun.

If you do not fulfil the above-mentioned requirements, your request will be rejected.

The Learning Agreement part of this rule only applies to students coming from universities that are part of the Erasmus program and must have a signed Learning Agreement.

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FINANCES

Extra fees for special instances

Instances	Fees
registering/dropping a course via a 018 request between 8 September – 19 December 2025	5.500 HUF/course
late submission of the 100 enrolment form between 5 September – 15 October 2025	5.500 HUF
late submission of home assignment	2.500 HUF/assignment
repeated resitting of a test	4.500 HUF/resitting
unverified absence from an examination	5.500 HUF/absence
3^rd and further exam in the same subject	4.500 HUF/exam
late payment of an inflicted fee	1.400 HUF/fee