We are pleased to welcome you to Budapest University of Technology and Economics (BME) for the fall semester of the 2025/2026 academic year.

Please note that from 22 July 2025, the Central Academic Office (CAO) will continue its activities under the name Academic Services Centre (ASC). Until this change is implemented, CAO will be referred to as ASC in all documents and regulations.

This newsletter covers the most important aspects of semester registration and enrolment at BME. If you have any questions, please email us at kth-info@bme.hu.

All the key information on the training programs, academic administration and university services can be found under Academic Information 2025/2026.

 

Logging in Neptun

Changing Personal Data

Academic Coordinator

Semester Registration

Enrolment step by step

In person enrolment in the Academic Services Centre - ASC (formerly Central Academic Office - CAO)

Late Arrival

Late online Enrolment

Deferment of Enrolment

Withdrawal of Enrolment

Subject and Course Registration

The most important periods and deadlines

Equal opportunities support

Student status certificate

Student ID card

Subject accreditation

LOGgINg IN NEPTUN

Neptun is BME's academic platform, where you can find all the information relating to your studies. Click on the UK flag before logging in.

• FOR NEW STUDENTS:
• Your login name is your Neptun code, that you received in an email titled 'Letter of Acceptance and Information Letter'.
• Your initial password includes your birthdate in the following format: NeYYYYMMDD. It is recommended that you change this password.
• This password must be changed upon first entry.
• FOR RETURNING BME STUDENTS:
• Your login name and password remain the same as before. After logging in, make sure to select the correct training program in the top left corner using the 'Training' button.
• If you received a new Neptun code in the email ‘Letter of Acceptance and Information letter’, please inform us via the ’E999 Request for a purpose not specified in any other requests’.

In both of the above cases; if you have forgotten your password, click on the 'Forgot Password' button. After entering your login name, a password reset email will be sent to your default Neptun email address. If you continue to have login problems, you can request a password reset in person at the ASC - Academic Services Centre (formerly CAO - Central Academic Office) during office hours or by contacting Neptun Operations at neptun@bme.hu.

 

CHANGING PERSONAL DATA

Before starting the enrolment process for the new training program, please check and update your personal data in Neptun under 'My data ➥ Personal information' if necessary.

Here is a guide on how to do it: ‘Guide to changing personal data, addresses, passport number,etc’.

Please note that you cannot update all your personal data. If you find any issue, simply download and print the enrolment form as it is. Your academic coordinator will update the necessary information after the in-person enrolment based on your submitted documents.

To avoid any problems with scholarship payments or refunds, it is strongly recommended that you add your bank account details as soon as you can. Students can add Hungarian bank account numbers in Neptun under 'Neptun/Finances/Settings'. If you have an international bank account, you must submit a '112 Request for International Bank Account Registration' to register it.

 

ACADEMIC coordinator

You have an academic coordinator who manages your requests and academic matters during your studies. You can find their name in Neptun under ’Studies ➥ Training data’, and their contact details on the ASC (formerly CAO) website.

 

Semester REGISTRATION

Set your academic status to ’ACTIVE’ for the 2025/26/1 semester as soon as possible. Your tuition fee (if applicable) will be charged in Neptun once you have activated your semester. You can pay the fee online by card. You can request for a tuition fee certificate, which serves as a receipt, upon payment, through a 027 request form in Neptun.

IMPORTANT: Your registration for the 2025/26/1 fall semester is invalid until you have completed the enrolment authentication/in-person enrolment. Please make sure that you complete the whole enrolment process by 04.09.2025 at the latest.

For students of the Faculty of Economic and Social Sciences: You can only register for an active semester in Neptun if you submit the '700_BME GTK Work and Fire Safety Training' request in Neptun under Administration ➥ Requests ➥ Available request forms. If you encounter any problems, please email iso@gtk.bme.hu.

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Enrolment STEP BY STEP

1. Check your personal details in Neptun and update them, if necessary.
2. Set your student status for the 2025/26/1 semester.
3. Download the ‘Enrolment form’ from Neptun: ’Information ➥ General forms’.
• if you are a tuition fee paying student the Study Contract for Students’ from ’Information ➥ General forms’
• if you are a scholarship holders the Scholarship Agreement from ’Studies ➥ Official notes
4. Print two copies of the ‘Enrolment form’ and ‘Study Contract for Students’/Scholarship Agreement. Sign all copies with your own handwritten signature in blue ink.
5. Submit the ’100 Enrolment’ form in Neptun: ’Administration ➥ Request’.
   When submitting the form, choose the option ’by personal attendance’ for mode of enrolment. Please attach the following mandatory documents:
• scanned passport (or identity card for students from the EU)
• ‘Enrolment form’ with your own handwritten signature in blue ink
• Tuition fee paying students: ‘Study Contract for Students’ with your own handwritten signature in blue ink
• Scholarship holders: ’Letter of Award’ issued by Tempus/Hungary Helps
6. After submitting the ‘100 Enrolment’ form (from 01.08.2025) in Neptun, attend the Registration Day or visit the ASC (formerly CAO) in person during office hours for the in-person enrolment. Bring the following mandatory documents:
• Your passport;
• 2 copies of the ‘Enrolment form’ signed with your own handwritten signature in blue ink
• your original school credentials (secondary school diploma, BSc degree, etc.) AND an official English translation if the original document is NOT in English;
• Tuition fee paying students: 2 copies of the signed ‘Study Contract for Students’ signed with your own handwritten signature in blue ink
• Scholarship holders: 2 copies of the Scholarship Agreement signed with your own handwritten signature in blue ink. (A Neptun message will be sent to you separately later to inform you about the 'Scholarship Agreement'.)
• MSc students: your original English language certificate AND an official English translation if the original document is NOT in English.

Please submit the ’100 Enrolment’ form (after 01.08.2025) in Neptun as soon as possible, but no later than 4 September 2025.

 

IN person ENROLMENT IN THE Academic Services Centre ASC (formerly Central Academic Office CAO)

During registration week (1-4 September 2025), the ASC (formerly CAO) will organize a Registration day, where you can meet the International Mentor Team (IMT) and complete the in-person enrolment process. More details will be available later.

The in-person enrolment takes place at the Academic Services Centre (formerly Central Academic Office) in the Main Hall of Building R during opening hours, if you were unable to attend the Registration Day.

Please note that the enrolment process involves two steps: an online registration, which includes submitting the ‘100 Enrolment’ form (from 01.08.2025) in Neptun, and a personal registration at the ASC (formerly CAO). You must complete both parts to become a BME student.

 

Late Arrival

You do not have to withdraw from your studies if you do not arrive in Hungary by 4 September 2025. However, you must submit the '022 Request for Preferential Course Schedule' form through Neptun to receive a late arrival permission. Your request will be assessed by the Faculty Studies Committee. All Faculties have agreed that this kind of permission can be granted with the deadline of 19 September at the latest. In exceptional circumstances, Faculty Study Committees may allow a later deadline (The latest possible deadline is 14 October). However, failing to submit the request may result in you being refused permission to start your studies and asked to leave.

The following deadlines are usually applied:

• BSc programs: 19 September
• MSc programs: 26 September
• Preliminary program: 14 October

But in all cases, your ’100 Enrolment’ form must be submitted by 4 September 2025 at the latest.

If you arrive after 4 September and have not requested permission for a late arrival via the '022 Request for Preferential Study Schedule' form in Neptun, you must pay an additional fee of 5,500 HUF.

IMPORTANT: Before you travelling to Hungary, please ensure that your student status is active in Neptun, and that you have submitted the '100 Enrolment' form and you registered for subjects.

 

Late ONLINE enrolment

You must submit your '100 Enrolment' form in Neptun before 23:59 (Hungarian time) on 4 September 2025. If you submit the form after this deadline, a late fee of 5,500 HUF will be charged once your status has been activated. You can only set an active status until 21 September 2025. From this date onwards, you can only set a passive status. Please note that you must complete the entire enrolment process (online and in-person), even if your status is passive.

 

DEFERMENT OF ENROLMENT

If you are unable to start your studies in the 2025/26/1 semester, you can defer (postpone) your enrolment to the next admission period based on this year's admissions decision, without having to reapply. According to the BME Code of Studies, this option is only available to international students.

If you wish to defer (postpone) your enrolment as a tuition fee-paying student, you must submit the ’004 Request for deferment for new students’ form (from 01.08.2025) in Neptun between 1 August and 30 October 2025. For scholarship holders, the 004 request is available until 15 September 2025.

IMPORTANT: some training programs start only in the fall semester. Please always check that your program is available in both semesters or only in the fall, before you submit the 004 request in Neptun.

You can find the list of training programs here.

Please note that if you request deferment (postponement), BME will refund your paid tuition fees. You can find all the necessary details about the refund process here.

Please note that you can only request deferment once!

 

Withdrawal of ENROLMENT

If you wish to withdraw your enrolment after being admitted to a training program at BME, please submit the ’034 Resignation from enrolment opportunity’ (from 01.08.2025) request in Neptun between 1 August and 14 October 2025 23:59 Hungarian time.

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Subject and course registration

After activating your status, you can register for subjects in Neptun under ’Subjects ➥ Register for subjects’. Pre-registration will be open between 27.08.2025 and 30.08.2025.

Please find the ‘Guide to registering for subjects’: here

 

 

The Faculties of

• Architecture,
• Chemical Engineering and Bioengineering,
• Civil Engineering,
• Electrical Engineering and Informatics,
• Transportation Engineering and Vehicle Engineering

offer centralized subject registration to first-year BSc students studying in English, who activate their status for the 2025/26/1 semester until 17 August 2025.

If you are a first-year BSc student at one of these faculties, please activate your student status for the 2025 Fall semester by 17 August, and your faculty will register your subjects for you.

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THE MOST IMPORTANT PERIODS AND DEADLINES

(Neptun ➥ Information ➥ Periods)

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EQUAL OPPORTUNITIES SUPPORT

If you had special educational needs at secondary school, you may be eligible for academic support and certain free services at the university. However, these are not automatic and are subject to registration.

You can find out how to register here.

Students with special educational needs are also eligible to apply for a place in one of the university dormitories. If you have any questions, please contact the Equal Opportunities Coordinator at eselyegyenloseg@m365.bme.hu.

 

Contact details of faculty-level students’ union:

Faculty of Civil Engineering	FCE (ÉMK)	Adél Eszter Szentgyörgyvölgyi	szocialis@emkhk.hu
Faculty of Mechanical Engineering	FME (GPK)	Zoltán Tóth	szoc@ghk.bme.hu
Faculty of Architecture	FA (ÉPK)	Eszter Szabados	szocialis@epiteszhk.hu
Faculty of Chemical Technology and Biotechnology	FCTBT (VBK)	Dorina Zsanett Kajus	szocbiz@vegyeszhk.hu
Faculty of Electrical Engineering and Informatics	FEEI (VIK)	Adrián Márk Horváth	szoc@vik.hk
Faculty of Transportation Engineering and Vehicle Engineering	FTEVE (KJK)	Marcell Balogh	juttatas@kozlekkar.hu
Faculty of Economic and Social Sciences	FESS (GTK)	Zakariás Kanyó	szoc@gtkhk.bme.hu
Faculty of Natural Sciences	FNS (TTK)	Péter Schinogl	szoc@ttkhk.hu
University Students’ Union	(EHK)	Laura Kovács	szoc@bmeehk.hu

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STUDENT STATUS CERTIFICATE

Student status certificates for the 2025/26/1 semester can be requested from 08.09.2025. You can request a certificate in person during office hours at the ASC (formerly CAO) or online via the ’027 Request for a certificate’ form in Neptun.

Please note that a student status certificate can only be issued once you have registered your student status for the semester and, if you are a freshman, completed the enrolment process.

 

STUDENT ID CARD

You can find information here

 

SUBJECT ACCREDITATION

You have the right to have subjects completed at another university or training program accredited at BME. Please follow the guide on the ’E024 Request for subject accreditation request’: here

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We wish you every success in your studies at BME! 

BME Academic Services Centre (Central Academic Office)