Dear Students,

Your time at BME is coming to an end. You will need two documents from BME to present to your home university:

1. Departure Certificate

2. Transcript of Records

Please read carefully what you must do to get the documents.

You can also read about the confirmed last day of your stay at BME by scrolling down.

DEPARTURE CERTIFICATE

1. If all your courses have a “mid-term mark” requirement, you can ask for a departure certificate after 25 May 2025.

2. If you have at least one course with an “Exam” requirement you can ask for a departure certificate once all your grades are in Neptun.

There are two ways to get the document.

a) Submit a “027 Request for a certificate” through Neptun.

Type of certificate: Erasmus departure certificate

You can attach the form of your home university or we will give you our form if there is no attachment.

You will get the certificate via Neptun.

b) Visit us in person in the office hours and we sign the document you bring or give you our form.

TRANSCRIPT OF RECORDS

You can get the Transcript of Records ONLY IF all the followings are fulfilled.

You must submit the final Learning Agreement signed by all parties through a 040 Neptun request after 19 May 2025.

The subjects in the LA must 100% match the subjects in Neptun.

Once the Learning Agreement is accepted, you can do the followings, but not before.

You can ask for the Transcript through a 027 Neptun request BUT ONLY IF

all your grades are registered in Neptun

you do not have any debts towards the university

You will get the document through Neptun.

If you do not fulfil the above-mentioned requirements, your request will be rejected.

The Learning Agreement part of this rule only applies to students coming from universities that are part of the Erasmus program and must have a signed Learning Agreement.

THE LAST DAY OF YOUR STAY

The estimated end date of your stay as an exchange student is 30 June 2025, but this may change according to the following.

1. If all your courses have a "mid-term mark" as a requirement, the last day of your stay will be 4 June 2025 unless you leave earlier in which case the last day will be the day when we sign the certificate, but no earlier than 26 May 2025.

2. If you have at least one course with an "Exam" requirement, the last day of your stay will be the date of the last exam you attended plus 3 working days.

3. Even if you have the last exam between 26-30 June, the last day of your stay will be 30 June 2025.