Dear Student!

We would like to help you to organize your tasks at the end of the term, by collecting the most important pieces of information concerning the repeat and exam periods.

If you have any questions about the content of the newsletter or concerning the periods, please contact us at the kth-info@bme.hu address.

The most important PERIODS AND DEADLINES

• Repeat period, delayed submission of homework
• Registration for exams
• The exam period
• Improving grades and retaking exams
• Deferred exams
• Absence from a registered exam date
• Additional information
• Available neptun requests during the exam period
• Following-up your grades entered into Neptun
• Temporary student id
• Dismissal, reclassification and the start of the 2023/24/2 term
• CAO’s opening hours
• End of the year financial operations

1. REPEAT PERIOD, DELAYED SUBMISSION OF HOMEWORK

between 11. and 15.12.2023

After the study period, in case of mid-term grades, and to obtain signatures (for subjects with exams), the academic performance assessments may be corrected, repeated or replaced in this period.

Retakes of mid-term exams: A free-of-charge opportunity shall be provided during the study period, for the retake of the mid-term study activities (failed or incompleted study activity or for purpose of improvement of grade), once in each subject per term (exceptions: using laboratory aids or drawing practice).

Repeated retakes of mid-terms: If the courses’ requirements make it possible, departments may arrange dates and times until the 15^th of December, 2023 for repeated retakes of mid-terms in NEPTUN. They have to be registered in the same way as if they were regular exams but an extra fee (repeated retake fee, 4.500.- HUF) is charged. The course requirements can exclude the repeat of certain elements of the mid-term exams. According to the reports of the departments, the repeated retake mid-term fees are inflicted in NEPTUN by the Central Academic Office (CAO) and the deadline to pay the fee is 5 days.

Delayed homeworks: Homeworks can be submitted late until the 15^th of December by paying 2.500.- HUF late fee. According to the reports of the departments, homework late fees are charged in NEPTUN by the Dean’s Offices and the deadline to pay the fee is 5 days.

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2. Registration for exams

between 18:00 CET, 05.12.2023 and 23:59 CET, 26.01.2024

To register/drop exam dates, please go to NEPTUN/Exams/Exam registration menu, use the filters to set the term „2023/24/1" and „Every subject" then click on the „List exams" button. After choosing the subject and the proper date of the exam, please click the sign „+" (Options) at the end of the line and choose Register/Drop.

You can attend an exam if you have a valid signature of the respective subject (validity of a signature is unlimited unless the course requirement of the corresponding subject regulates it in a different way).

Registration or withdrawal (drop) of exam dates can be done only in NEPTUN, until noon of the previous day. If you have any expired financial liabilities, you are blocked from registering for exams!

To check your liabilities, please go to NEPTUN/Finances/Payment menu, choose the filter „All terms" and „Active status" and click the „List" button.

If you have tuition fee liability outside of the NEPTUN system, please contact your CAO Program Coordinator.

In case of a denied signature, you have to withdraw your registration for the subject's exam you already applied for, otherwise 5.500.- HUF/exam extra fee has to be paid.

If a grade is offered for you in a subject and you accept it then please register for an exam of the subject, so that the grade can be entered into NEPTUN by the department. If you do not register for an exam, your offered grade will not be entered into the system „automatically”, only through a registered exam.

The Department may set an individual exam registration period for the oral partial exam of a comprehensive exam, as well. Exam dates may be advanced by the Department for the Repeat/delayed submission period. This individual exam registration period may end not earlier than 72 hours before the exam / comprehensive exam.

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3. THE EXAM PERIOD

Part 1: between 18. and 22.12.2023

Part 2: between 08. and 26.01.2024

In the autumn term of the academic year 2023/2024, the period between 27.12.2023 and 05.01.2024 is winter holiday. No exams,final exams or other academic assessments can be held during this period.

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3.1. Improving grades and retaking exams

The number of repeating exams to improve your grade is not limited during the given term, however, from the third attempt (exams accumulated from 1st of September, 2016) you will be charged an extra fee, which is 4.500.- HUF/exam. It means if you had two exams of the same subject last term, then even for the first one from the same subject this term, you have to pay the above extra fee, (but according to Section 64 (1) c) of BME Code of Studies ’The student’s legal status is terminated by dismissal … if the student fails to obtain the credit points for the same subject in the same programme starting from the second term of the academic year 2015-2016 having taken the same subject six times,’)

In case of reasonable requests, resits of the repeat exams can be done in front of a committee.

The extra fee for improving a grade or retaking an exam is inflicted in NEPTUN by CAO, but only after entering the grade in the system. The deadline to pay the fee is 3 days.

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3.2. Deferred exams

Upon request, in particularly justified cases, students may take a so-called deferred examination after the examination period, based on the decision of the Study Committee of the Faculty (FSC). The reasons given in the request must be supported by a certificate.

An important change is that according to the amendment of the Code of Studies and Exams of BME effective from 2nd of February, 2022, deferred examinations can only be taken within fifteen days after the examination period.

If the application is accepted, the CAO will issue a decision on the authorisation. The decision must be presented to the Department teaching the subject and the date of the deferred examination must be agreed in advance with the Department. The date of the deferred examination will be posted by the Department in NEPTUN, for which a specific examination period will be set. The student can register for the exam in NEPTUN in the same way as for the exams announced during the exam period.

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3.3. absence from a registered exam DATE

The student is obliged to appear at the registered exams/comprehensive exams. If your absence from a registered exam is justified and you were not able to sit for the exam or withdraw your registration in time in NEPTUN, then you have to justify your absence directly to the lecturer (in person or in written form) within 8 days of the absence. If the lecturer refuses the justification then you can submit an 052 request to the FSC within 8 days after the refusal.

If your absence on an exam is not justified then you have to pay 5.500.- HUF extra fee.

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4. ADDITIONAL INFORMATION

4.1 Available NEPTUN requests during the Exam Period

* The displayed date is the last date according to the regulations.

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4.2. FOLLOWING-UP YOUR GRADES ENTERED INTO NEPTUN

Departments may record results of the term 2023/24/1 until 14:00 CET, 30^th of January, 2024. Please keep track of your results and if you notice any discrepancies or missing grades, then you can use the E006 Request for Discrepancy Elimination in Grade Neptun request to request to enter the grade or modify the previously entered one.

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4.3. TEMPORARY STUDENT ID

You can apply for a temporary student ID certificate through the 066 Request for student ID certificate Neptun request until 20^th of December, 2023 to be issued this year. If the validity of your previously issued certificate expires between 22^nd of December, 2023 and 8^th of January, 2024, please submit your request for a new certificate by the above deadline in Neptun Administration/Requests/Available request forms for a new certificate.

More information about student ID card can be found on CAO’s website.

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4.4. DISMISSAL, RECLASSIFICATION AND THE START OF THE 2023/24/2 TERM

Information on dismissals, reclassifications, registration for the 2023/24/2 term and preliminary subject registration will be provided in the next newsletter in early December.

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4.5. CAO’S OPening hours

Until 22^nd of December, 2023, CAO’s opening hours will be as published on the website. We will be closed from 23^th of December, 2023 to 5^th of January, 2024. In the New Year, the first opening hours will be on 8^th of January.

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4.6. END OF THE YEAR FINANCIAL OPERATIONS

In NEPTUN, the possibility to pay from the NEPTUN joint bank account system or with Simple Pay will continue during the holidays. The amount(s) transferred to the BME NEPTUN joint bank account system will only be received on working days, please take this into account when settling your expired debts.

More information about finances can be found on the website.

Wishing you a successful exam period!

BME Central Academic Office (CAO),

Office of International Education

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