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BME CAO NEWSLETTER – CLOSING THE 2020/21/2 TERM – REGISTERING FOR EXAMS, REPEAT AND EXAM PERIODS

Friday, 7 May 2021

Dear Student!

We would like to help you to organize your tasks at the end of the term, by collecting the most important pieces of information concerning the repeat and exam periods.

If you have any questions about the content of the newsletter or concerning the periods, please contact us at the kth-info@bme.hu address.

 

1. The most important PERIODS AND DEADLINES:

Period

Deadline

Exam enrolment period

from 18:00 CET, 11th of May 2021
to 23:59 CET, 21th of June 2021

Repeat period/delayed submission of homework

from 17th of May 2021
to 21th of May 2021

Exam period

from 25th of May 2021
to 21th of June 2021

End of the term 2020/21/2

on the 15th of July 2021

Credit Cerificates (Transcript of Records) available
for the term 2020/21/2

from 24th of June 2021

Registering for the next term (choosing active or passive status, in the NEPTUN system)

from 06:00 CET, 21th of June 2021
to 23:59 CET, 3rd of September 2021

Registration Period - registration for subjects
(for the term 2021/22/1)

from 18:00 CET, 30th of August 2021
to 23:59 CET, 3rd of September 2021



2. REPEAT period/delayed submission of homework:

from 17th to 21th of May 2021


In the case of mid-term grades, and for obtaining signatures (subjects with exams), the academic performance assessments may be corrected, repeated or replaced in the replacement period after the study period.

Retakes of mid-term checks: A free-of-charge opportunity shall be provided during the study period, for the retake of the mid-term study activities (failed or non-completed study activity or for purpose of improvement of grade), once in each subject per term (exceptions: using laboratory aids or drawing practice).

Second repeat midterms: If the courses’ requirements make it possible, departments may arrange dates and times until the 21th of May for repeated retakes of midterms in the NEPTUN system. They have to be enrolled in the same way as if they were regular exams but an extra fee (second retake fee, 4.500.- HUF) is charged. The course requirements can exclude the repeat of certain elements of the mid-term checks. According to the reports of the departments, the second repeat midterm fees are charged in the NEPTUN system by the Central Academic Office (CAO) and the deadline to pay the fee is 5 days.

Delayed Homeworks: Homeworks can be submitted late until the 21th of May by paying 2.500.- HUF late fee. According to the reports of the departments, homework late fees are charged in the NEPTUN system by the Dean’s Offices and the deadline to pay the fee is 5 days.

How to pay the fees in NEPTUN: The extra fees can be paid

  • by bank card online payment via SimplePay. Please go to the NEPTUN/Finances/Payment menu, mark the liability by clicking to the box at the end of the line, then click the "Pay in" button. On the next page choose SimplePay from the payment options. (guide)
  • or by using the NEPTUN joint account system. Please transfer the amount to your own joint account, (page 3 of the guide).

When the amount has arrived, please go to the NEPTUN/Finances/Payment menu, mark the liability by clicking on the box at the end of the line, then click the "Pay in" button. On the next page leave the basic setup (via NEPTUN joint account) and click the "Pay in" button again.

  • If you are opposing an inflicted fee: please submit the request “007 Opposition to payment obligation” in the NEPTUN system (guide)


3. Registering FOR exams:

from 18:00 CET, 11th of May to 23:59 CET, 21th of June


To register for/drop exams, please go to the NEPTUN/Exams/Exam registration menu, use the filters to set the term "2020/21/2" and "Every subject" then click on the "List exams" button. After choosing the subject and the proper date of the exam, please click the sign + (Options) at the end of the line and choose Register/Drop.

Registration for (or drop) exams can be done only in the NEPTUN system, until noon of the previous day!

You can attend an exam if you have a valid signature of the respective subject (validity of a signature is unlimited unless the course requirement of the corresponding subject regulates it in a different way).

You are not allowed to register for exams in case of outstanding financial liabilities. To check your liabilities, please go to the NEPTUN/Finances/Payment menu, choose the filter "All terms" and "Active status" and click the "List" button.

If you have tuition fee liability outside of the NEPTUN system, please contact your CAO Program Coordinator.

In case of a denied signature, you have to withdraw your registration for the subject's exam you already applied for, otherwise 5.500.- HUF/exam extra fee has to be paid.

If a grade is offered to you in a subject and you accept it then please register for an exam of the subject, so the mark can be entered into NEPTUN by the department. If you do not register on an exam, your offered mark will not be entered into the system „automatically”, the way is through a registered exam only.


4. THE EXAM PERIOD:

from 25th of May to 21th of June 2021

COVID-19 measure: Based on the decision of the Coordination Committee (BME Regulations Concerning the Coronavirus (2019-NCOV) Pandemic), all exams will be carried out online using information technologies. For further information please contact the Department holding the exam directly.

 

4.1. Improving grades and retaking exams:

The number of repeating exams to improve your grade is not limited during the given term, however, from the third attempt (exams accumulated from 1st of September 2016) you will be charged an extra fee, which is 4.500.- HUF/exam. It means if you had two exams last term, then even for the first one from the same subject this term, you have to pay the above extra fee.

In case of reasonable requests, resits of the repeat exams can be done in front of a committee.

The extra fee for improving a grade or retaking an exam is inflicted in the NEPTUN by CAO, but only after entering the grade in the system. The deadline to pay the fee is 3 days.

Your student status will be terminated according to the law if after 1st September 2012 you fail 6 times completing the same subject or after 1st September 2015 after the 6th registration of the same subject you are unable to collect its credits. The "Request for Equity" (Faculty Chance) can not be used in these cases.

 

4.2. Absence from a registered exam:

If your absence from a registered exam is justified and you were not able to sit the exam or withdraw your enrolment in time in the NEPTUN, then you have to justify your absence directly to the lecturer (in person or in written form) within 8 days of the absence. If the lecturer refuses the justification then you can submit an E999 request to the Faculty Study Committee (FSC) within 8 days after the refusal.

If your absence on an exam is not justified then you have to pay 5.500.- HUF extra fee.

 

4.3. Deferred exams:

Article (8) Section 120. of the BME Code of Studies – „Based on student’s request and, in duly justified instances, the Faculty Study Committee (FSC) may allow the student to take an exam after the exam period but not later than the beginning of the next term [deferred exam]”.

You may request to defer any exam with the approval of the Faculty Study Committee through the ‘E013 Request for deferred exam’ in the NEPTUN system. The student has to verify his/her need by attaching official documentation!

If the request is accepted, CAO is issuing a document on the permit. The permit must be presented at the Department teaching the subject, and the date of the deferred exam must be agreed upon with the Department in advance.

The date of the deferred exam is announced by the Department in the NEPTUN system, for which a unique exam application period will be set up. You can register for the exam in the NEPTUN in the same way as for the exams announced during the regular exam period.

5. Specific requests during the end of the term:

 

NEPTUN request

opening date

closing date

E013 Request for deferred exam

06:00 CET, 25th of May 2021

23:59 CET, 23th of June 2021

E011_Request for transferring to another training program, for tuition fee paying students

06:00 CET, 20th of May 2021

23:59 CET, 15th of July 2021*

E031 Request for passive term

06:00 CET, 16th of March 2021

23:59 CET, 15th of July 2021

E007 Opposition to payment obligation

always open

always open

E066 Request for temporary student certificate

always open

always open

* The displayed date is the last date according to the regulations. It is recommended to submit the application after receiving your average for the semester. You can request an exceptional averaging of the term after your last grade has been entered into the NEPTUN. Please contact your CAO Program Coordinator for out of turn averaging of the semester.



6. Additional informations:

6.1. FOLLOWing-UP OF your grades entered into the NEPTUN:

Departments may record results of the term 2020/21/2 until 14:00 CET, 23th of June 2021. Please keep track of your grades’ entries and, if you notice any discrepancies or omissions, contact the administrator of the department which is teaching the subject to modify or record the result.

 

6.2. Temporary Student Certificate:

To request your Temporary Student Certificate (until your permanent student card arrives) please submit a request E066 in NEPTUN. Before you submit the request E066, you need to get a NEK datasheet, it needs to be uploaded to the request. (guide)

After your request is "Accepted" you can download the digitally signed document from its supplement. (guide)

  

6.2. For scholarship holders (Stipendium Hungaricum and SYC):

Following the Tempus Public Foundation’s regulations, the 36 credit rule will be applied this academic year. It means, that if you did not complete 36 credits during the academic year 2020/21, your scholarship will be terminated and you can continue your studies only as a tuition fee paying student.

 

 

Wishing you a successful exam period and all the best during these challenging times,

The staff of BME's Central Academic Office

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