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BME CAO Newsletter for Students Intending to Take Their Final Exams in the 2021/22/1 Term

Friday, 5 November 2021

Dear Student!

As the Final Exam period approaches, students will also be required to complete several data verification tasks and meet deadlines. In order for the Final Exams to be successful in the current situation, please follow the information of CAO and the Departments organizing the Final Exam more closely! CAO does not have information about how the departments will carry out the actual exams, so PLEASE, turn to them for specific information!

1. Declaration of the intention for the Final Exam

If you intend to take your final exam in the 2021/22/1 term you have to register for your final exam period in Neptun in the Administration /Final exams menu in the following way:

1.1.        Registration for the Final Exam

Under Administration /Final exams all periods related to your program can be seen. You have to choose the period related to your specialization or the Department where you plan to take your Final Exam. Beside the name of the Final Exam Period the dates and times of the start and end of the period, the module name, the dates and times of the start and end of the Final Exam Registration Period (if the period is open) and a green tick (if you have already chosen the period) can also be seen.

If you have chosen your Final Exam Period then please click the grey „+” (Options) button at the end of the line, in the opening window click the Register/Registration modification button, scroll down in the opening window and click Save to complete your registration.

 

In the 2021/22/1 term the Faculties have published their Final Exam Registration Periods of the following start and end dates and times:

 

Faculty

Start of the Final Exam Registration Period

End of the Final Exam Registration Period

Faculty of Civil Engineering

29th November 2021, 00:01 CET

15th December 2021, 23:59 CET

Faculty of Mechanical Engineering

22nd November 2021, 08:00 CET

10th December 2021, 23:59 CET

Faculty of Architecture

MA/MSc:

17th December 2021, 00:00 CET

MA/MSc:

17th January 2022, 12:00 CET

Faculty of Chemical Engineering and Bioengineering

2nd November 2021, 08:00 CET

30th November 2021, 23:59 CET

Faculty of Electrical Engineering and Informatics

5th November 2021, 16:00 CET

13th December 2021, 23:59 CET

Faculty of Transportation Engineering and Vehicle Engineering

 

6th December 2021, 06:00 CET

16th December 2021 23:59 CET

Faculty of Economic and Social Sciences

MA/MSc:

6th December 2021, 08:00 CET

MA/MSc:

3rd February 2022, 23:59 CET

Faculty of Natural Sciences

3rd November 2021, 08:00 CET

12th December 2021 23:59 CET

 

1.2.        Deregistration from the selected Final Exam Period:

It is your Faculty’s’ right to permit you to deregister from an already chosen Final Exam Period.

If the deregistration is permitted, during the Final Exam Registration Period after clicking the grey „+” (Options) button at the end of the Final Exam Period line, in the opening window you can click the Cancel application button. If it is not permitted the Cancel application button is light grey.

If you have a serious reason to deregister from your Final Exam and the deregistration is not permitted by the Faculty or the registration/deregistration period is over, please turn to the Department where you intended to take your Final Exam.

1.3.        Final Exam registration at the Department as well:

Besides the Final Exam registration in Neptun, Departments can prescribe other ways to inform them about your intention to take your Final Exam. Please be informed about the details (including the exact place, date and time of your Final Exam) at your Department in time.

2. Checking your results in Neptun

After completing the 2021/22/1 term please check if all your results (signatures and marks) are in Neptun correctly. If anything is mistaken or missing please turn to the responsible Department to correct the mistake. In case you have an uncompleted subject, which you do not have to and will not complete, please notify your CAO program coordinator.

It is also advised to check your credits, and the 0 credit subjects requirements (e.g. physical education, internships, etc.) too.

If you have completed all the subjects necessary for your Final Exam, your Student Status will become „Absolute(Abszolvált), which means that your legal relationship with the University becomes terminated at the end of the semester.

Important information about becoming "Absolute" for Scholarship holders!

 

After fulfilling all the study and examination requirements prescribed in the Curriculum, the inspection for obtaining the „Absolute" (Abszolvált) status will be held. Due to a large number of Final Examiners and the complexity of the task, as well as the time required, CAO typically performs this inspection in the order of the Final Examination dates.

Pursuant to Section 149 (2) of the BME CoS, a Student may be admitted to the Final Examination if the conditions necessary for the issuance of the Diploma exist not later than three days before the date of the final examination.

 3. Checking your personal data in Neptun

After checking (and managing) your results in Neptun please check your personal data under My data /Personal information and /Previous qualifications and /Contact information, too. If you can find anything mistaken or missing please correct it, or if you cannot do it please submit an E999 request to initiate the changes.

Prior to the Final Examination Period, based on the documents kept in the student's personal file, the coordinators are also checking the accuracy of the data and in case of questions will contact the students. It is essential that your contact details (telephone number, e-mail) are up-to-date, so please check and update them if necessary. Also, please follow your Neptune and email messages regularly.

 4. Checking your outstanding liabilities in Neptun

To check if you still have any outstanding liabilities, please select Finances /Payment /All terms and All status then click List. If you can find any unpaid liabilities please pay them as soon as possible because according to BME regulations you are not allowed to take the Final Exam if you have unpaid liabilities.

Furthermore, pursuant to BME regulations, a Student may not be admitted to the final examination if he/she has not returned the assets owned by the University and taken over for his/her use (e.g. a library book).

 

You can fulfil your liabilities by online bank card payment or by wire transfer.

 5. Student ID card

If you obtain your „Absolute" (Abszolvált) status by the end of the semester of 2021/22/1 and thus your legal relationship with BME becomes terminated, your Student ID card remains valid until 31st March, 2022. After that it will be automatically revoked, you do not need to return your card.

If you are establishing a new legal relationship with BME within the card's validity period (e.g. a BSc/BA Student re-enrols for a new program or for MSc/MA) - and the data on it are still valid then the card remains valid for the original duration of the Student ID card.

 6. For those who applied in the 2021/22/2 semester higher education admissions process to somewhere:

For students who have passed the Final Exam in the semester of 2021/22/1, the University provides a Diploma Certificate, which can be submitted as an official certificate of qualification during the admission procedure.

After the Diploma has been issued, this certificate cannot be provided!

Eligible students can apply for the Diploma Certificate through an E027 request or in person and it can only be issued once.

 

7. Dates of the Final Exam Period and termination of the legal relationship

At each Faculty, the 2021/22/1 semester Final Examination Period is

 

from 21st December, 2021 – to 31st January, 2022.

 

Upon obtaining the „Absolute" (Abszolvált) status, the student's legal relationship with the University becomes terminated. Pursuant to Section 67 (1) of the BME CoS, the date of termination of the legal relationship is the last day of the semester in which the "Absolute" (Abszolvált) status was obtained. The last day of the semester in the 2021/22/1 term is 31st January, 2022, therefore the Student’s legal relationship becomes terminated on 31st January, 2022.

 

The deadline to pass the Final Exam is the second year after the termination of the legal relationship. After that date, a Final Exam can be taken only according to the actual Curriculum if the subject of the final project is still considered up-to-date. If it is not, then a new Thesis project has to be worked out before the Final Exam. After the fifth year of the termination of the legal relationship, the Final Exam is not allowed to be taken anymore.

 

8. Date, time and place of your Final Exam, attending or absence from the exam

Due to the pandemic situation, please follow closely the information and messages of the department organizing the final exam and the CAO website!

The Department organizing your Final Exam will inform you about the exact date, time and procedure of the exam.

According to BME regulations, in case you are absent from your Final Exam, you have 8 days to justify your absence at the organizing Department. Unjustified absence reduces the number of options available for you to pass your Final Exam by one.

 

9. Who to contact and how to do it

Information about the procedure of the Final Exam can be provided by the Department organizing the Final Exam. You can find the contact details of the Department on their websites.

If you have any other questions and would like to contact your CAO program coordinator, you can find information on the CAO website under the Contact Information menu.


10. Receiving the Diploma

The condition of issuing the Diploma is the successful final exam. Its official deadline is the 30th day after the successful Final Exam.

In this extraordinary situation, we do not know anything exact, but you will receive further information about how you will be able to receive your Diploma, and how you will be able to request copies (printed or digital) of your documents.


 

Thank you for your cooperation and wishing you a successful Final Exam:

 

BME Central Academic Office (CAO),

Office of International Education

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