Dear Student!

We would like to help you to organize your tasks at the end of the term, by collecting the most important pieces of information concerning the repeat and exam periods.

If you have any questions about the content of the newsletter or concerning the periods, please contact us at the kth-info@bme.hu address.

THE MOST IMPORTANT PERIODS AND DEADLINES

• Repeat period, delayed submission of homework
• Registration for exams
• The exam period
• Improving grades and retaking exams
• Deferred exams
• Absence from a registered exam date
• Available neptun requests during the exam period
• Additional information
• Following-up your grades entered into Neptun
• Temporary Student ID
• How to pay the fees in neptun
• 36 credit rule for scholarship holders
• Dismissal, reclassification and the start of the 2023/24/2 term

1. REPEAT PERIOD, DELAYED SUBMISSION OF HOMEWORK

between: 27. and 31.05.2024

After the study period, in the case of mid-term grades, and to obtain signatures (for subjects with exams), the academic performance assessments may be corrected, repeated or replaced in this period.

Retakes of mid-term exams: A free-of-charge opportunity shall be provided during the study period, for the retake of the mid-term study activities (failed or incompleted study activity or for purpose of improvement of grade), once in each subject per term (exceptions: using laboratory aids or drawing practice).

Repeated retakes of mid-terms: If the courses’ requirements make it possible, departments may arrange dates and times until the 31.05.2024 for repeated retakes of mid-terms in NEPTUN. They have to be enrolled in the same way as if they were regular exams but an extra fee (repeated retake fee, 4.500.- HUF) is charged. The course requirements can exclude the repeat of certain elements of the mid-term exams. According to the reports of the departments, the repeated retake mid-term fees are inflicted in NEPTUN by the Central Academic Office (CAO) and the deadline to pay the fee is 15 days.

Delayed homeworks: Homeworks can be submitted late until the 31.05.2024 by paying 2.500.- HUF late fee. According to the reports of the departments, homework late fees are charged in NEPTUN by the Dean’s Offices and the deadline to pay the fee is 15 days.

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2. REgistration for EXAMS

between: 18:00 CEST, 22.05.2024 and 23:59 CEST, 28.06.2024

To register/drop exam dates, please go to NEPTUN/Exams/Exam registration menu, use the filters to set the term „2023/24/2" and „Every subject" then click on the „List exams" button. After choosing the subject and the proper date of the exam, please click the sign „+" (Options) at the end of the line and choose Register/Drop.

You can attend an exam if you have a valid signature of the respective subject (validity of a signature is unlimited unless the course requirement of the corresponding subject regulates it in a different way).

Registration or withdrawal (drop) of exam dates can be done only in NEPTUN, until noon of the previous day. If you have any expired financial liabilities, you are blocked from registering for exams!

To check your liabilities, please go to NEPTUN/Finances/Payment menu, choose the filter „All terms" and „Active status" and click the „List" button.

If you have tuition fee liability outside of NEPTUN then please contact your CAO coordinator.

In case of a denied signature, you have to withdraw your registration for the subject's exam you already applied for, otherwise 5.500.- HUF/exam extra fee has to be paid.

If a grade is offered to you in a subject and you accept it then please register for an exam of the subject, so that the grade can be entered into NEPTUN by the department. If you do not register for an exam, your offered grade will not be entered into NEPTUN „automatically”, the way is through a registered exam only.

The Department may set an individual exam registration period for the oral partial exam of a comprehensive exam, as well exam dates may be brought forward by the Department for the Repeat/delayed submission period. This individual exam enrolment period may end not earlier than 72 hours before the exam / comprehensive exam.

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3. THE EXAM PERIOD

between: 03. and 28.06.2024

3.1. IMPROVING GRADES AND RETAKING EXAMS

The number of repeating exams to improve your grade is not limited during the given term, however, from the third attempt (exams accumulated from 01.09.2016) you will be charged an extra fee, which is 4.500.- HUF/exam. It means if you had two exams of the same subject last term, then even for the first one from the same subject this term, you have to pay the above extra fee, (but according to Section 64 (1) c) of BME Code of Studies ’The student’s legal status is terminated by dismissal … if the student fails to obtain the credit points for the same subject in the same programme starting from the second term of the academic year 2015-2016 having taken the same subject six times,’)

In case of reasonable requests, resits of the repeat exams can be done in front of a committee.

The extra fee for improving a grade or retaking an exam is inflicted in NEPTUN by CAO, but only after entering the grade into NEPTUN. The deadline to pay the fee is 3 days.

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3.2. DEFERRED EXAMS

Upon request, in particularly justified cases, students may take a so-called deferred examination after the examination period, based on the decision of the Faculty Study Committee (FSC). The reasons given in the request must be supported by a certificate.

An important change is that according to the amendment of the Code of Studies of BME effective from 02.02.2022, deferred examinations can only be taken within 15 days of the examination period.

If the application is accepted, the CAO will issue a decision on the authorisation. The decision must be presented to the Department teaching the subject and the date of the deferred examination must be agreed in advance with the Department. The date of the deferred examination will be posted by the Department in NEPTUN, for which a specific examination period will be set. The student can register for the exam in NEPTUN in the same way as for the exams announced during the exam period.

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3.3. ABSENCE FROM A REGISTERED EXAM DATE

The student is obliged to appear at the enrolled exams/comprehensive exams. If your absence from a registered exam is justified and you were not able to sit for the exam or withdraw your enrolment in time in NEPTUN, then you have to justify your absence directly to the lecturer (in person or in written form) within 8 days of the absence. If the lecturer refuses the justification then you can submit an 052 Certificate of absence from examination request to the FSC within 8 days after the refusal.

If your absence on an exam is not justified then you have to pay 5.500.- HUF extra fee.

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4. AVAILABLE NEPTUN REQUESTS DURING THE EXAM PERIOD

* The displayed date is the last date according to the regulations.

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5. ADDITIONAL INFORMATION

5.1. FOLLOWING-UP OF YOUR GRADES ENTERED INTO NEPTUN

Departments may record results of the term 2023/24/2 until 14:00 CEST, 02.07.2024. Please keep track of your results and if you notice any discrepancies or missing, you can use the 006 Request for Discrepancy Elimination in Grade form to request to register the grade or modify the previously registered grade.

The deadline for submitting the request is time-barred, after which the student may only submit an objection if the student can prove that the student missed the deadline through no fault of his/her own.

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5.2. TEMPORARY STUDENT ID

To request your Temporary Student ID (until your permanent student card arrives) please submit a request 066 in NEPTUN. Before you submit the request 066, you need to get a NEK datasheet, and it needs to be uploaded to the request. After your request is "Accepted" you can download the digitally signed document from its supplement.

(guides: https://www.kth.bme.hu/en/for-students/about-neptun/neptun-guides/)

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5.3. HOW TO PAY THE FEES IN NEPTUN

Fees can be fulfilled by bank card online payment via SimplePay (preferred) or by wire transfer, through NEPTUN joint account system.

If you are opposing an inflicted fee, please submit the request “007 Opposition to payment obligation” in NEPTUN. (guides: https://kth.bme.hu/en/for-students/faq/finances/)

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5.4. 36 CREDIT RULE FOR SCHOLARSHIP HOLDERS

Please be aware that pursuing the Tempus Public Foundation’s regulations, the 36 credit rule will be applied at the end of this academic year, too. It means, that if you did not complete at least 36 credits (accredited credit does not count as completed) during the academic year 2023/24, in which your student status was not suspended, your scholarship status will be terminated and you can continue your studies only as a tuition fee-paying student.

The credit minimum requirement applies to those commencing their tertiary education studies within the SH programme in or after the 2018/2019 academic year.

The minimum credit requirement does not apply to scholarship holders for doctoral schools, foundation courses, short intensive courses and preparatory courses.

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6. DISMISSAL, RECLASSIFICATION AND THE START OF THE 2024/25/1 TERM

Information on dismissals, reclassifications, registration for the 2024/25/1 term and preliminary subject registration will be provided in the next newsletter.

Wishing you a successful exam period!

Wishing you and your family that may this holiday season sparkle with moments of love, laughter and goodwill. And may the year ahead be full of contentment and joy. 

BME Central Academic Office (CAO),

Office of International Education